Exhibitor FAQs

What is included in the stand price?

All of our stand prices include the following...

  • Your chosen stand space
  • A table and two chairs (if required) *Not included for outside/self-contained stands*
  • Electricity (if required)
  • Lunch and unlimited refreshments for 1 person
  • A quarter page advert in our Quirky Weddings Magazine
  • The opportunity to add your leaflets, business cards, samples or merchandise to the goody bags
  • Water bottles on your stand
  • Email database of fayre attendees after the fayre
  • Fayre staff to assist with set up and pack away
  • Social media shout outs on Facebook and Instagram both before and after the fayre
If you would like to add more lunches onto your stand these are charged at £7.50 per person and can be ordered on your application form or by emailing your event manager.

How much does it cost to exhibit?

All of our fayres are priced differently based on the venue, time of year, size of the fayre etc. You can find all of the stand price lists at www.quirkyweddingfayre.co.uk/exhibit

How many couples do your fayres attract?

Our footfall at each fayre varies due to a number of different factors, including those out of our control such as the weather on the day of the fayre. As a guide our larger weekend fayres currently attract between 80-120 couples plus their family and friends. Smaller twilight fayres usually attract between 30-50 couples. We cannot guarantee a certain number of attendees through the door but we can guarantee that you'll have a brilliant day speaking to the right kind of couples for your unique business rather than huge masses of the wrong kind of couples - quality over quantity! Plus the endless networking opportunities with other likeminded wedding businesses!

What marketing activities do you do?

Each of our fayres are heavily marketed in the local area. Some of our marketing activities include... Paid social media promotion, wedding fair websites and wedding directories, local and national wedding magazine print and online advertising (including specific alternative bridal magazines), local event listings, google advertising and SEO, printed leaflets and posters, featured articles and styled shoots, banners and roadside advertising.

What do you count as 'quirky?'

Anything that is a little bit different from the norm. Everything you do doesn't have to be quirky but if you offer something that is a bit out of the box then we would love for you to focus on that during the fayre - while still being able to promote your other services as well. We want to encourage all of our exhibitors to make their stands as eye-catching and fun as possible! If you are a photographer - bring along your most fun and colourful images to showcase!

Do you limit the amount of exhibitors in each category?

Although we don't offer exclusivity to any of our exhibitors, we do limit the amount of exhibitors in each category based on the size of the fayre. After all, no one wants to walk around a wedding fair filled with 20 different photographers! As a general rule we try to limit each category and we only choose exhibitors who we believe offer something different from each other. The limits on categories are listed below:

  • Photographers - between 4 or 5 stands depending on the size of the fayre
  • Cake Makers - 3 stands
  • All other categories - 2 stands
We believe in collaboration over competition and so as a rule, we do not offer exclusivity to exhibitors but please rest assured that we handpick our exhibitors carefully to ensure that everyone exhibiting offers something of a different style. You may find you are exhibiting alongside other suppliers in the same category as you but we believe you are of different styles. We also ensure that suppliers in the same category are not located near to each other. If you are looking for a fayre where you are the only supplier in your category then this is probably not the fayre for you.

Am I able to get a discount on my stand price?

Sometimes our fayres need logisitics and infrastructure to make them happen. If you feel you are able to offer something towards the fayre then we are very happy to discuss discounts. Some examples of somethings that we offer discounts for are:

  • Marquees or other structures
  • Venue dressing and/or decorations
  • Glasses of bubbly, cocktails or other drinks for the attendees
  • A freebie for the goody bags
  • Musicians or performers for general ambience
  • A photobooth or other such activities/entertainment for the event
  • Furniture hire
  • Lunch and/or refreshments for the exhibitors
Our fayres usually sell out and so we do not usually offer last minute stand space discounts. If you would like to attend then please get in touch as soon as possible rather than leaving it to the last minute.

Why do you only provide a 4ft table?

Our fayres are about fun and atmosphere and so while we recognise that most exhibitors will need a table for their stand, we want to encourage you to think of other unique ways to display your work/service and we want you to stand in front or at the side of your stand rather than behind it to interact with our guests. So this is why we only provide a 4ft table, this gives you space to use the sides, front and space above your stand. If however, you do need a larger table please email your event manager to request this. In most venues this should not be a problem.

Do you provide a tablecloth?

No. All tables are not dressed as you will need to bring your own tablecloth. We do not carry any spare tablecloths or other venue dressing items so please make sure you remember one!

Do you accommodate dietary requirements?

Absolutely! If you have a dietary requirement for the lunch or refreshments then this is not a problem at all. Please do state your requirement in your application or email your event manager to let them know. All of our event managers are qualified in food hygeine and handling and will make sure that your lunch is kept seperate for you.

Do I need to bring extension leads for electrical items?

Yes. All exhibitors will be required to provide their own extension leads if they have requested electricity. This includes outside exhibitors.

How do I pay for my stand?

Once you have applied online, your application will be reviewed by your event manager. We will contact you within 2 working days to let you know our decision. If you have been successful then we will send you a booking confirmation as well as an online invoice which can be paid via bank transfer. If you wish to pay another way please contact our Senior Event Manager on lily@quirkyweddingfayre.co.uk

What happens if the fayre has to be cancelled or postponed?

If the fayre has to be cancelled for any reason (including anything related to Covid-19 and government sanctions) then you will be notified as soon as possible about the rescheduled date for the fayre. Your stand will automatically be transfered to this new date. If you are unable to make the new date, you will be refunded any money paid in full.

What happens if I need to cancel my stand?

Should an exhibitor wish to cancel their booking, they must inform the organiser via email or post as soon as possible. Cancellations made 30 days before the event will receive a 50% refund. Cancellations made after 30 days prior to the event will not receive a refund.

How long will I have to set up and pack away?

The venue will be open for exhibitor set up between 1hr 30 mins and 2 hours before the start of the fayre. You will be sent full logisitics and schedules for your fayre by your event manager via email a week before the event. You will have 1 hour to pack away stands at the end of the fayre. If you have a specific loading requirement please let you event manager know as soon as possible. Loading will be different at each venue and your fayre's loading requirements will be communicated to you prior to the event. We ask all exhibitors to please be patient during loading and unloading as you may have to wait in a queue for the loading area. You MUST occupy your stand at least 30 mins before the start time of the fayre. If you are not at your stand by that time, your stand space will be removed. If you are experiencing an emergency then please call your event manager on the number given prior to the fayre.

Can I provide food or drink samples on my stand?

Yes that's no problem at all! Everyone loves a freebie! You will need to have the relevant hygiene certificates though and you may be asked to show these to your event manager. If you are providing alcohol you MUST let you event manager know prior to the event so that this can be properly risk assessed. You must also hold a TENS licence.

What if I have further questions?

If you have any questions then do feel free to contact Lily Jones, Senior Event Manager on lily@quirkyweddingfayre.co.uk and she would be happy to help!